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Office and Administation Manager

Ho Chi Minh City Permanent View Job Description
The Office & Administration Manager provides essential administrative, operational, and project support to the Product Development team. This role ensures project managers, technical staff, and cross-functional teams can focus on delivering the product pipeline efficiently and effectively.
  • Oversee office operations for new company setup.
  • Coordinate projects, financials and international communication.

About Our Client

Our client is a diversified organization specializing in construction, manufacturing, and innovative product development. The company focuses on delivering high-quality projects and solutions across multiple regions, combining technical expertise with operational excellence. It fosters a collaborative culture that values safety, continuous improvement, innovation, professional growth, and cross-cultural teamwork.

Job Description

Key Responsibilities

Office & Team Support

  • Oversee daily office operations.
  • Provide administrative support to project managers and team members.
  • Record, prepare, and distribute meeting minutes and action items.
  • Maintain organised electronic and physical filing systems.
  • Coordinate scheduling for sourcing, drafting, and project teams.
  • Translate between English and Vietnamese for internal teams, suppliers, and stakeholders.
  • Facilitate smooth communication between international teams.



Financial and Project Administration

  • Process invoicing, purchase orders, and payments for project activities.
  • Support supplier due diligence and quality assurance administration.
  • Maintain accurate records for shipping, compliance, and financial documentation.



Supply Chain & Logistics Coordination

  • Liaise with freight forwarders and logistics specialists to ensure timely product shipments across Asia.
  • Manage shipping documentation, customs paperwork, and compliance requirements.



Project Coordination

  • Maintain and update project plans in project management tools .
  • Monitor project timelines, deliverables, and dependencies.
  • Provide regular progress and status updates to management and stakeholders.

The Successful Applicant

Experience Qualifications

  • Strong communication skills in English and Vietnamese (written and verbal).
  • Proven experience in office administration, operations, or project coordination.
  • Experience in procurement, invoicing, and financial administration.
  • Proficiency in project management and collaboration tools (e.g., Airtable, Excel).
  • Excellent attention to detail, time management, and organisational skills.
  • Ability to work in a cross-cultural or international business environment.



Desirable:

  • Experience in construction, manufacturing, or product development.
  • Knowledge of logistics, freight forwarding, and supplier compliance processes.

What's on Offer

If you are a proactive, organized, and collaborative professional eager to contribute to innovative projects and support high-performing teams, we invite you to apply and join in shaping the future of product development.

Contact
Mitchell Goddard
Quote job ref
JN-112025-6882912

Job summary

Function
Human Resources
Specialisation
HR Manager
What is your area of specialisation?
Industrial / Manufacturing
Location
Ho Chi Minh City
Contract Type
Permanent
Consultant name
Mitchell Goddard
Job Reference
JN-112025-6882912

Diversity & Inclusion at Michael Page

We don't just accept difference - we celebrate it. We encourage applicants from all backgrounds to apply for this role and are committed to building inclusive, diverse workplaces where everyone can thrive. If you require any support or reasonable adjustments during the recruitment process, please let us know.